Private limited companies are no longer required to have a company secretary — that requirement was removed by the Companies Act 2006. But many companies still choose to appoint one, and for good reason.
Key Duties
- Filing accounts and confirmation statements
- Maintaining statutory registers (members, directors, PSCs)
- Organising board meetings and recording minutes
- Ensuring compliance with Articles of Association
- Managing share transfers and certificates
- Filing changes with Companies House
Who Can Be Secretary?
For private companies, no formal qualifications are needed. It can be a director, employee, external professional or another company. For PLCs, the secretary must be qualified (chartered secretary, solicitor or accountant).
Do You Need One?
For a small company with one or two directors, it is optional. Directors can handle compliance. Consider appointing one when you have multiple directors needing coordination, want to delegate compliance, are preparing for investment, or your Articles require it.
Appointing a Secretary
Notify Companies House using form AP03 (individual) or AP04 (corporate). The appointment appears on the public register — check on BizLookup.
Outsourcing
Many formation agents and accountancy firms offer secretarial services for £100-500/year. They handle filings, maintain registers and send deadline reminders. Often the most cost-effective option for small companies.